Section 4: Grading
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Grading
Grade Notations
Repeating Courses
Program Extensions
Approval of Grades
Release of Grades
GPA Calculation
Undergraduate
| Letter Grade | Percentage | Grade Point |
| A+ | 90-100 | 4.33 |
| A | 85-89 | 4.0 |
| A- | 80-84 | 3.67 |
| B+ | 77-79 | 3.33 |
| B | 73-76 | 3.0 |
| B- | 70-72 | 2.67 |
| C+ | 67-69 | 2.33 |
| C | 63-66 | 2.0 |
| C- | 60-62 | 1.67 |
| D | 50-59 | 1.0 |
| F | 0-49 | 0.0 |
Graduate
| Letter Grade | Percentage | Grade Point |
| A+ | 90-100 | 4.33 |
| A | 85-89 | 4.0 |
| A- | 80-84 | 3.67 |
| B+ | 77-79 | 3.33 |
| B | 73-76 | 3.0 |
| B- | 70-72 | 2.67 |
| F | 0-69 | 0.0 |
| Designation | Explanation |
| AEG | Aegrotat Standing |
| AU | Audit |
| CR | Credit Granted |
| EG | Extension Granted |
| EN | Enrolled |
| F | Fail |
| INC | Incomplete |
| LV | On Leave |
| TR | Transfer |
| RW | Required to Withdraw |
| VW | Voluntary Withdrawal |
Aegrotat Standing (AEG)
A grade of AEG is a transcript notation, accompanied by a final letter grade, authorized by the Dean or equivalent in situations when a student has been unable to complete their course work or write a final examination due to documented illness or personal circumstance but who has achieved an overall satisfactory standing in the course.
Audit (AU)
An AU grade is entered for courses in which a student is registered but for which no credit is awarded. The nature and quantity of participation by auditors is determined by the course instructor.
Credited Granted (CR)
A CR indicates that credit has been granted for a course. This grade is used primarily for Pass/Fail courses.
Extension Granted (EG)
A student may be granted an extension (EG) for completion of the requirements of a course due to unanticipated and/or extenuating circumstances. This is a temporary grade and must be accompanied by an extension deadline date. The new deadline date must be forwarded by the School Director (or faculty designate) to the Registrar's Office. Failure by the student to complete the requirements of the course by the deadline will result in a grade of F.
Enrolled (EN)
An EN indicates that the student is enrolled in the course and grades for the course have not yet been assigned.
Fail (F)
This grade is used when a student has not met the minimum course requirements (including, when specified, successfully completing a final exam or assignment), has not fully met the course attendance and/or participation requirements, or has not successfully cleared an INC or EG grade within the designated time deadline.
Incomplete (INC)
INC is a temporary grade that is assigned when the required course work has not been completed by the course end date or to the satisfaction of the instructor. This is used only when a student's performance has been satisfactory and successful completion of the remaining assignments or final examination would enable the student to pass. A maximum grade achievable on completion of the requirements is a “D” for undergraduate and a “B-” for graduate courses. To cover additional grading costs, students will be assessed a fee in accordance with the University’s approved ancillary fees. If the outstanding course work is not completed satisfactorily within 20 working days of the course end date, a student will automatically receive a grade of F.
On Leave (LV)
An LV is assigned when a student has been granted On Leave status.
Required to Withdraw (RW)
This grade is used exclusively when a student has been required to withdraw or has withdrawn after the half-way point of a course.
Transfer (TR)
A TR grade is assigned when further course work in the form of a re-enrollment is required due to the design of the course. Once the student has completed the additional enrollment, the TR grade will remain on the original enrollment and a final grade assigned to the last enrollment.
Voluntary Withdrawal (VW)
A VW grade is assigned if a student voluntarily withdraws, which may be done up to the half-way point of a course.
Repeating Courses
Students who attempt the same course more than twice require approval of the Dean.
Program Extensions
Graduate students who do not complete their thesis, major project, organizational consulting project or research paper by the specified course end date will be required to extend registration in the program on a term-by-term basis, with a term defined as three months. Student's will be assessed a fee in accordance with the University's approved ancillary fees. The Dean or authorized designate must approve program extensions prior to the start date of the requested extension.
Approval of Grades
Grades must be approved by the head of an academic unit (e.g. School Director or equivalent) or designate authorized by the Dean. The Registrar’s Office must be formally advised as to the names of those who may approve grades. Grades must be submitted to the Registrar’s Office within 20 business days of the course end date. This includes final grades required to clear INC or EG grades.
Release of Grades
Student records are confidential. Grades will only be released by the Registrar's Office to a third party with the student's written permission. Royal Roads University staff cannot release grades over the phone or by email.
GPA Calculation
A student's grade point average (GPA) for a group of courses is calculated by determining the grade point value for each course which has been assigned a grade, multiplying the course credit value by the numerical equivalent of the grade, adding up all the resulting values, and then dividing by the total number of course credits for the period under review. Grades for which there is no point value are not used in the calculation (AEG, AU, CR, EG, LV, RW, VW).
In the event that a student takes the same course more than once, prior to completion of their academic program, the higher grade will be used in the calculation of their program GPA.
